Rapid Delivery of RPA Developers for Insurance Automation Program

MAYDAY Technology partnered with a large insurance organisation to rapidly deliver a team of RPA Developers for a business-critical program of work.

Despite the engagement commencing in December during the holiday slowdown, we successfully secured all hires within weeks, with the final candidate commencing before the end of January.

Client Overview

A large insurance company required multiple RPA Developers to support a time-sensitive automation programme with fixed delivery deadlines.

The organisation needed three hires secured quickly, with all candidates available to commence within January to avoid project delays and operational risk.

The Challenge

The client faced several time-sensitive hiring challenges:

• Requirement for three RPA Developers within weeks
• Hiring process falling across the Christmas and New Year period
• Reduced candidate availability due to seasonal slowdown
• Need for candidates who could both deliver immediately and start within strict timelines

With limited margin for error, the process required speed, precision and strong market engagement.

Our Approach

• Wide market search strategy: We mapped talent across multiple industries, re-engaged existing networks and leveraged referrals to maximise reach in a tight market.
• Rigorous candidate qualification: Every candidate was assessed not only on technical capability, but also on availability, commitment and ability to commence within the required timeframe.
• Maintaining momentum over the holiday period: While many hiring processes slowed down over December, we maintained continuous outreach, screening and communication to keep delivery moving.
• Close client collaboration: We worked closely with the client to coordinate interviews, streamline feedback and maintain alignment on timelines throughout the process.
• Fast offer and onboarding management: We supported rapid offer turnaround, clear candidate communication and alignment on start dates to ensure all hires commenced on schedule.
  

Timeline

• Early December – Role briefing and search strategy finalised
• December – Market-wide search, outreach and candidate qualification
• Late December – Shortlists delivered and interviews completed
• Early January – Offers extended and accepted
• January – All hires commenced, with final candidate starting before month end

The Impact

• A shortlist of highly qualified RPA Developers was delivered within 1 week
• Interviews and hiring decisions were completed across the December and January holiday period
• 3 RPA Developers successfully secured within a 3–4 week timeframe
• Every offer extended throughout the engagement was accepted
• All hires commenced within January, ensuring programme delivery deadlines were met
• The client maintained operational momentum without disruption during a critical delivery period

The client successfully onboarded a full RPA delivery team in time to support a critical automation program, avoiding delays and maintaining delivery momentum through the new year period.

The engagement demonstrated the value of combining broad market reach, consistent delivery pace and strong candidate engagement in highly time-sensitive hiring environments.